Terms & Conditions

Last updated: 2 September 2025

1. Introduction

These Terms apply to your use of the Anthrozoology as International Practice (AIP) website (the “Site”) and to your participation in the Anthrozoology as International Practice (AIP) Conference (the “Conference”). By submitting work, attending, or otherwise taking part, you accept these Terms. If you do not agree, please do not use the Site or participate. 

For the purposes of these Terms, the “Organizer” refers to the group of individuals collaborating under the name Anthrozoology as International Practice (AIP) to host the Site and plan and run the Conference.

2. Who can participate

  • Presenters: The Conference is open to higher education students or those in-between courses, aged 18 and older, who submit abstracts or posters for consideration.
  • Attendees: The Conference may also be attended by others (such as co-authors, other higher education students, academics, faculty staff, academic staff, mentors, and interested members of the public) provided they are 18 or older.
  • All participants are responsible for complying with these Terms and any local laws or institutional rules that apply to them.

3. How to agree to these Terms

  • There are no user accounts. By submitting an abstract, presentation, poster, bio, registering, attending or otherwise participating, you confirm that you have read and accept these Terms and the Privacy Policy.

4. Intellectual Property

  • The Site, its design, text, graphics, logos, and software are owned by Anthrozoology as International Practice (AIP). You may not reproduce, distribute, or exploit this material without prior written consent.
  • This clause does not affect your ownership of any materials you submit.

5. Submissions

  • You retain copyright in anything you submit (for example, abstracts, posters, presentations, bios, slides, recordings).
  • By submitting, you confirm your work is original and you have permission for everything included (such as images, datasets, third-party materials).
  • By submitting, you confirm your work provides all appropriate references and acknowledgments for any content, ideas, or materials that are not your own.
  • Abstract books, conference programs, accepted posters, and selected materials may be displayed on the Site. You may request removal of your data; administrators will act reasonably, but removal may not erase copies already shared elsewhere.

6. License for submitted content

  • You retain copyright of your work.
  • You grant Anthrozoology as International Practice (AIP) a worldwide, non-exclusive, royalty-free, sublicensable license to host, display, and distribute your abstract, bio, accepted poster, accepted presentation, recorded presentation (only if you consented), and to use your name, affiliation, and presentation title for the program (book of abstracts, conference program, or similar) and promotional purposes.
  • This license includes using and sharing publicly available materials (for example the abstract book or accepted posters) on third-party platforms and social media for program and promotional purposes.
  • If your submission has multiple authors, you confirm that you have obtained permission from all co-authors to submit the work and grant Anthrozoology as International Practice (AIP) this license.
  • If you believe any content on the Site infringes your rights, contact us with details and we will respond reasonably and promptly.

7. Recordings & consent

  • Presentations will be recorded and published (for example, on YouTube).
  • Consent for recording and publication will be requested during the submission process. Presenters who do not wish to be recorded may indicate this at the time of submission or by contacting us later to withdraw consent.
  • If your presentation has multiple authors, you confirm that you have obtained consent from all co-authors for any recording or publication of the presentation.
  • Attendees must not record sessions unless expressly allowed.

8. Conduct rules & moderation

  • Treat all participants with dignity and respect. No harassment, hate speech, discrimination, bullying, or abusive behavior. Focus critiques constructively on ideas not individuals and respect moderator guidance.
  • You must not plagiarize, falsify, or misrepresent your work. Any use of third-party materials (including text, images, datasets, or code) must be properly acknowledged and disclosed in line with academic standards and Conference rules.
  • No undisclosed use of generative AI where disclosure is required by the Conference rules.
  • These rules apply to all conference-related interactions, including live sessions, chat, emails, and social media associated with the Conference.
  • Do not record, share, or distribute content from other participants without explicit permission unless part of the official conference recordings.
  • Always follow moderators’ instructions.
  • Participants may be removed or banned for violation of these rules.

9. Prohibited acts

  • Do not attempt to hack the Site, interfere with other users, upload malware, spam, or misuse the Site in any unlawful manner.

10. Prizes

  • Prizes may include recognition, non-cash awards, or cash prizes.
  • Winners of cash prizes will need to provide secure payment details (such as PayPal, bank, or transfer information) for prize payment.
  • Participants are responsible for providing accurate information.
  • Prizes have no substitute or exchange except where we agree.
  • Details of eligibility, selection, and conditions will be provided with the specific contest or promotion.

11. Third-Party Links

Our website may contain links to other sites. We are not responsible for the content, practices, or policies of third-party websites.

12. Disclaimer of Warranties

  • The Site is provided “as is” without guarantees of any kind. We do not warrant that it will always be available, secure, or error-free.
  • The Conference is provided on an “as available” basis, and we cannot guarantee uninterrupted access, flawless streaming, or error-free participation.
  • Nothing in this disclaimer affects any warranties or rights that cannot be excluded under applicable law.

13. Liability

We are not responsible for technical issues, data loss, or third-party services. Our liability is limited to the maximum extent allowed by law.

14. Force majeure

We are not responsible for delays or failures caused by events beyond our reasonable control (for example strikes, internet outages, natural disasters, or pandemic-related disruption).

15. Indemnification

You agree to indemnify and hold the Organizer harmless from any claims, losses, or expenses resulting from your violation of these Terms to the extent permitted by law.

16. Modifications

We may update these Terms at any time. Updates will be posted on this page, and continued use of the site indicates acceptance. Significant changes will be highlighted on the Site or notified by
reasonable means.

17. Severability & entire agreement

If any part of these Terms is found invalid, the rest remains in force. These Terms and the Privacy Policy are the entire agreement between you and Anthrozoology as International Practice (AIP)
regarding the Site and Conference.

18. Dispute resolution & governing terms

  • Please contact us first to try to resolve any concerns.
  • If unresolved, disputes may be addressed by mediation, arbitration, or another mutually agreed-upon forum.
  • Nothing here limits your rights under the mandatory laws of your country.
  • Because the Conference is international, disputes may involve cross-border considerations.

19. Contact

info@anthrozoologyconference.com

Disclaimer These Terms & Conditions and the Privacy Policy are provided as general governance documents for the Anthrozoology as International Practice (AIP) Conference and its website. They are not intended to constitute legal advice. If you require legal guidance specific to your circumstances or jurisdiction, you should consult a qualified legal professional.