Privacy Policy

Last updated: 2 September 2025

1. Who we are

Anthrozoology as International Practice (AIP) (“we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, and safeguard your information.

2. Data we collect

  • Personal details (such as, name, email, institution, and communications).
  • Abstracts, bios, posters, presentations.
  • Feedback.
  • Recordings (if you consent).
  • Technical data (IP, browser, usage logs) (See separate cookie policy).
  • Prize delivery information, including bank or payment details if you win a cash prize.
  • Payments and Donations. If you choose to make a voluntary donation (such as through “Buy Me a Coffee”), we may collect limited information necessary to process the transaction (for example, your name, email address, and donation amount). Payment card details and financial account information are not collected or stored by us. Payments are handled by third-party providers (e.g., PayPal, Stripe, Buy Me a Coffee), and any personal data you provide to them is governed by their own privacy policies. We encourage you to review those policies before making a donation.

3. How we use data

  • Manage submissions and organize the Conference.
  • Publish posters on the Site.
  • Publish abstracts and bios in the abstract book and on the Site.
  • We may announce prizewinners on our website and on social media for recognition and promotional purposes (only if consented)
  • Share recordings of presentations on YouTube (only if consented).
  • Contact you with information, updates, and newsletters.
  • Deliver prizes, including making secure cash prize payments.
  • Maintain the security and performance of the Site.
  • Analyze and monitor engagement with the Conference.
For users in regions where data protection laws apply (such as the EU, UK, or similar), we process personal data only where we have a valid legal basis, such as your consent, the need to perform a contract, compliance with legal obligations, or our legitimate interests in operating and improving our services.

4. Sharing data

We do not sell or share personal data for advertising purposes. We may share data with:
  • With service providers (hosting, video, storage, email, and secure payment services if used).
  • With reviewers/judges for submissions and prizes.
  • With the public, where you have consented (such as abstracts, programs, bios, posters, recordings).
  • Conference sponsors where necessary to deliver prizes or rewards (for example, to transfer prizes).
  • We may promote public materials (for example, the abstract book, conference program) via social media. Please note that third-party platforms may collect information about users who view or click such links, and their data use is governed by their own privacy policies
  • With authorities, if legally required or for security reasons.

5. Retention

  • We keep personal information only for as long as necessary to run the Conference, meet legal/academic obligations.
  • Published content (such as abstracts, conference programs, bios, posters, and consented recordings) may remain available as part of the academic record.
  • Payment details are collected securely and kept only until the cash prize has been paid and confirmed, unless we are legally required to keep records longer (for example, for financial reporting).

6. Cookies & Tracking

We use cookies and similar technologies for functionality, analytics, and customization. You may disable cookies in your browser, but some features may not work correctly. (Please see our cookie policy for details.)

7. Data Security

We use reasonable technical and organizational measures (such as encryption and access controls) to protect your data. However, no method of transmission or storage is completely secure.

8. Your rights

You may request access, correction, deletion, or restriction of your personal data. You may also withdraw consent (for example, for recordings). To exercise these rights, please contact us using the details below.

9. Children and Age

This Site and Conference is intended for individuals aged 18 or older. We do not knowingly collect personal data from anyone under 18. If we become aware that we have collected personal data of a person under 18 without valid consent, we will take reasonable steps to delete that data unless we are legally required to retain it. By submitting content, registering, or attending, you confirm that you meet this age requirement

10. Changes

We may update this Privacy Policy from time to time. Any changes will be posted here with an updated date. Continued use of the site means you accept the updated Policy.

11. Disputes & governing terms

  • Please contact us first with any concerns.
  • If unresolved, disputes may be handled by mediation, arbitration, or another mutually agreed-upon forum.
  • This Policy does not limit your rights under the mandatory laws of your country.

12. Contact:

info@anthrozoologyconference.com

Disclaimer

These Terms & Conditions and the Privacy Policy are provided as general governance documents for the Anthrozoology as International Practice (AIP) Conference and its website. They are not intended to constitute legal advice. If you require legal guidance specific to your circumstances or jurisdiction, you should consult a qualified legal professional.